Senior Administrative Coordinator

Macfadden is an employee-owned, international professional services corporation that applies integrated information technology solutions and program/project management expertise to help solve critical issues impacting the health, safety and security of the world around us. Since 1986, federal agencies have relied on Macfadden for mission critical support in the areas of international disaster coordination and humanitarian assistance, geographic information systems, compliance and monitoring support, –knowledge management, and systems engineering and integration.

Macfadden is proud of our long term partnerships with our clients and our goal is to always exceed their expectations. From rapid delivery of personnel and funds to the scene of a humanitarian crisis to the development of sustainable economic infrastructure; from compliance support to maintaining critical IT financial systems, Macfadden delivers results. We provide responsive, flexible and innovative approaches and technologies to help our clients succeed in their critical missions. With more than 200 employees, Macfadden is headquartered in Silver Spring, Maryland with multiple client site operations worldwide.

When you become a Macfadden employee-owner, you will be working with a team of competent, experienced professional who care deeply about your success. That’s what sets us apart and drives our commitment to our customers.

Position Summary:
Macfadden is seeking a Senior Administrative Coordinator to support a key staff member in USAID’s Office of Foreign Disaster Assistance (OFDA). The Office of U.S. Foreign Disaster Assistance (OFDA) is responsible for leading and coordinating the U.S. Government’s response to disasters overseas.

Key Internal Interfaces: OFDA SMT, PMU

Key External Interfaces: OFDA Travel Team, DCHA, USAID

Essential Functions:
Manage schedule for senior management
 Organize and confirm appointments, manage calendar
 Maintain daily appointment books with detailed meeting information
 Prepare materials for daily schedule
 Ensure timeliness of scheduled activities

Organize preparation and materials for meetings and events
 Assemble briefers and background materials with key high level personnel
 Work with appropriate offices on talking points and meeting preparation materials
 Ensures consistency throughout the organization and clarity
Draft emails and correspondence for senior management response
 Assists in managing email flow, ensuring that critical messages and outreach are read and responded to promptly
• Take notes of key meetings, capture action points, and coordinate follow-up as needed
• Develop and maintain broad level awareness of organization’s major ongoing priorities
• Coordinate special projects and events with, and in support of, other OFDA divisions
• Coordinate travel requirements for staff; in coordination with the office travel contractor, prepare travel itinerary, prepare visa applications, and prepare country clearance requests
• Manage administrative logistics and requirements
• Coordinate tasker tracking
• Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months
Education: Bachelor’s degree

Experience: Minimum 3 years of administrative or program support experience, preferably in the humanitarian or related field

Skills: Exceptional attention to detail and ability to multi-task. Excellent writing skills. Proven team work and interpersonal skills.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.

Please apply via our website using the following link:

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