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Executive Assistant, Communications and Marketing

The Securities Industry and Financial Markets Association (SIFMA) is the voice of the U.S. securities industry, representing the broker-dealers, banks and asset managers whose 889,000 employees provide access to the capital markets, raising over $2.4 trillion for businesses and municipalities in the U.S., serving clients with over $16 trillion in assets and managing more than $62 trillion in assets for individual and institutional clients including mutual funds and retirement plans. SIFMA, with offices in New York and Washington, D.C., is the U.S. regional member of the Global Financial Markets Association (GFMA). For more information, visit http://www.sifma.org.

We are currently seeking an Executive Assistant to assist the Executive Vice President, Communications & Marketing in all aspects of administrative support. In addition, the Executive Assistant performs various administrative tasks as necessary to assist the Public Affairs, Corporate Communications & Marketing and Graphics & Design teams.

Responsibilities:
•Prepare a variety of materials from rough drafts through finalization, including email correspondence, memoranda, agendas, schedules of events, reports, presentations, check requests, staff calendars and media advisories. Draft general correspondence including business letters, letters to members/officers, letters to the Communications Council and letters to other constituents;
•Maintain complex calendar; schedule all appointments, meetings and conference calls;
•Book travel arrangements, prepare travel itineraries and materials for meetings during travel;
•Handle telephone calls, including screening incoming calls, mail and packages;
•Mail, scan and fax as necessary, a variety of documents relating to the communication activities of the Association;
•Coordinate the Communication Department’s reports: monthly activity reports, budget committee reports, tickler, staff meeting notes, etc;
•Proofread final copy of all materials for grammar, spelling and other errors;
•Provide administrative support services to members of the Communications Department, as directed by the Executive Vice President, Communications;
•Coordinate media registration for all SIFMA conferences and events;
•Responsible for maintaining departmental leave records;
•Responsible for ordering all office supplies for the department;
•Attend SIFMA meetings, industry meetings, press conferences and other assignments as needed;
•Ensure all assignments/projects are completed with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken.

Qualifications:
•Undergraduate degree in Communications, Marketing, Public Relations or Public Policy a plus;
•5-8 years experience as an administrative assistant, staff assistant, scheduler, junior account executive in financial services or government affairs;
•Excellent organizational, writing, technical and interpersonal skills are a must;
•Proficient in AP style writing/editing and Microsoft Office Suite;
•Ability to thrive well under pressure, handle multiple assignments simultaneously and manage own priorities a definite requirement;
•Must be able to work well as part of team, but also carry out projects independently;
•Some overtime required.

SIFMA offers salary commensurate with experience and an excellent benefits package. Please send your cover letter, resume and salary history to careers@sifma.org and indicate “Executive Assistant – Communications” in the subject line of your email. EOE.

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