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Managing Director, Office of the Chief Development Officer – Planned Parenthood Federation of America

Job ID: MO20130305-86552

The Managing Director, Office of Chief Development Officer (CDO) will work as the key coordinator in an organization moving with ambitious speed on a multitude of fronts. As the link between the Senior Management Team and the CDO, the Managing Director will maintain awareness of progress towards goals on specific projects and overarching plans across the organization, and keep the CDO well informed on a day-to-day basis. With the unique vista, s/he will also coordinate teams and suggest additional resources or cross-department collaboration as necessary.

The Managing Director as part of their portfolio will help drive the daily operations of the Development Division from the New York office – including facilitating internal divisional meetings, yearly strategic planning meetings and other retreats that foster collaboration within the division. In addition, the Managing Director will oversee the development of the division’s communication plan and strategy – including external and internal communication with key stakeholders, donors, foundations and internal staff. This focus extends to overseeing case development and materials and working closely with key leaders in other divisions.

As PPFA approaches its centennial — the Managing Director will engage in driving the planning process of needed internal/external resources in partnership with the CDO.

The ideal candidate will be able to manage both the smallest details while maintaining a high-level view, must be an exceptional project manager, and be able to build trusted relationships across dotted line organizational charts.  S/he will have impeccable discretion, and bring an unflappable approach and behavior as well as excellent teaching and training abilities in facilitating an expanding staff.

Summary of the Position:

The Managing Director reporting directly to the CDO will partner with the CDO to understand where initiatives stand that are generated among the CDO’s Senior Management Team, and act as coordinator of additional resources and processes as available to the Division.  The Managing Director is expected to constantly evaluate and recommend changes in strategy in partnership with the Senior Management Team. S/he will be entrusted to coordinate and speak on behalf of the CDO as necessary to assist senior managers in pursuit of their departmental goals.  In order to do so, the Managing Director will meet the following challenges within the first 6-12 months of his or her tenure:

With the highest level views of the overall strategic direction of the organization, serve as the driver, promise keeper and supporter on behalf of development for strategic initiatives related to the Strategic Plan, special projects and events.

  • Serves as right hand to the CDO and ensures the resources of the division and team are leveraged for maximum impact on behalf of the organization and are aligned with key priorities.
  • Serves as liaison for the CDO and the Office of the CDO within the Development team and other departments coordinating the deliverables and strategies related to the Strategic Initiatives (of the five year strategic plan. The Managing Director will work with senior development staff to help ensure development goals are met and that strategic priorities are provided the environment, structure and support to flourish.
  • Oversees and manages yearly goal-planning and reporting out on strategic planning metrics and goals.
  • Drives the centennial planning process in partnership with the CDO.

Oversees the schedule/strategic planning of the Office of the CDO and its interactions with the CDO’s Senior Management Team, their departments as well as other key external stakeholders. 

  •  Serves as liaison for the CDO and the Office of the CDO for internal departments and external stakeholders.  Ensures that organizational strategy and goals are communicated consistently and accurately across a broad group of stakeholders.  Partners with senior management and external stakeholders in order to execute organizational strategy and goals.  Builds relationships with senior management and external stakeholders in support of the CDO.

 

  • Drives and manages the day to day operations of the division and facilitates as appropriate internal meetings, meeting agendas and appropriate follow-thru.

Facilitates at all times a timely, relevant, and productive flow of information to and from the CDO and her Senior Management Team, including organizational and internal communication.

  • Oversees case development and the creation of associated materials in coordination with key contacts from other divisions.
  • Develops the communication strategy, planning and implementation from written materials, to external /internal communication with key stakeholders including donors and foundations.
  • Partners with Communications and the Branding departments to ensure department collateral, proposals and other communication reflect the messaging and branding appropriately.

Manages the Office of the CDO, its staff, and its budget judiciously and resourcefully in an environment of rapid growth and expansion.

  • Manages the CDO’s administrative staff.
  • Member of Expanded Executive Team.
  • Ensures that oversight is vigilant, as necessary for a position of such public exposure, and executes any and all required training and translation of strategy so that staff’s work is consistent with the PP’s principles and goals.
  • Serves as liaison with security, facilities and HR teams (including space planning) working closely with the Senior Director initially in this transition process.
  • Ensures that the division receives the professional development, coaching and mentoring needed to be able to execute at their highest abilities.  Works directly with staff as needed in-depth in partnership with the HR Dept.
  • Oversees the on-boarding of all new divisional staff and serves as HR liaison, initially in partnership with the Senior Director.  Ensures that each new staff member receives the guidance, direction and support necessary to thrive in a fast-changing environment.
  • Serves as liaison and lead to Charity Oversight groups to ensure PPFA is in compliance and works with Legal for state and local registrations. 
  • Oversees the CDO’s follow-up and debriefing process.  Ensures constant follow-up and facilitation of next steps across internal/external stakeholders. 
  • Oversees ongoing management meetings, including setting of the time, the agenda, and the plan of next steps. 
  • Ensures that the CDO’s calendar and agenda aligns with organizational strategy and goals.  Liaisons constantly with senior management and departments to ensure that the CDO’s events and meetings also support and align with department/program goals.
  • Develops content on behalf of the CDO such as speeches, memos, strategic planning elements and other communication content
  • Project manages and oversees at the direction of the CDO, cross-divisional initiatives including those with high-visibility/high-stakes.

QUALIFICATIONS OF THE IDEAL CANDIDATE:

The ideal candidate will be an exceptional project manager, able to both view projects at a macro level while also keeping track of the most granular of details.  S/he must be unflappable, with excellent people skills, in particular partnership and relationship building with both internal and external stakeholders, and impeccable discretion. While no one candidate will embody all the qualifications enumerated below, the ideal candidate will possess many of the following professional and personal abilities, attributes and experiences:

  • Significant, high-level management experience, including eight to ten years working in project management, preferably in a mission-driven organization/campaign.
  •  Relevant fundraising, programmatic or operational experience within a Development setting.
  • Expertise in the Development communication strategies, case development and the planning and executing of related materials and communications for external/internal stakeholders.
  • A team player with exceptional communication skills along with interpersonal savvy.
  • A sense of urgency necessary to drive change within an advocacy organization paired with the patience to understand that not all demands are equal. Detail-oriented with excellent project management skills, including the ability to handle multiple tasks and deadlines, often in a fast-paced environment.  The flexibility, energy, and attention to detail needed to manage a heavy workload and rapidly changing contexts.
  • Proven ability to build deep and lasting relationships with a variety of internal partners, with whom no direct line supervision exists, as well as external individuals, from funders, donors to board members.  Impeccable discretion above all else.
  • Gravitas paired with the professional integrity and ambition to effectively represent and promote Planned Parenthood externally at the highest levels and internally as a surrogate for senior leadership.  An ability to quickly triage competing interests such that those which are most important are given the direct attention of the CDO.  The knowledge to determine which problems and challenges can be resolved independently and the ability to make it so.
  • Expertise in long-term strategic planning as well as short-term crisis management.
  • Experience understanding the relationships between 501 c3 and 501 c4 work.  Ability to build and maintain relationships at both the board and PAC board level.
  • The understanding of the role of health provision and advocacy that translates to an unflinching commitment to exceptional work product.
  • Bachelor’s degree, plus additional related academic courses or professional training.
  •  MBA or other relevant business/financial experience a plus.

For a full position description and to apply, please visit: http://plannedparenthoodext.hire.com/viewjob.html?refnode=233716

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