Executive Assistant to CEO
Employer: Major Food Association
Salary: $48,000 – 60,000
Major Association in the Food Industry is seeking a bright and dynamic Executive Assistant to support our CEO. Outstanding opportunity for growth and advancement and to work on substantive issues. Ideal candidate will have a Bachelors degree and preferably 1-3 years of experience working on the Hill as a scheduler or staff assistant. Will serve as the CEO’s right hand on all important projects. Convienently located near the Ballston metro, easy commute from DC. Salary $50,000 – $60,000 plus benefits
Title: Executive Assistant to the President Reports to: President & CEO Position: The Executive Assistant to the President holds primary responsibility for providing high-level administrative support, managing and coordinating projects originating from the President’s office, and managing the President’s relationships with the Board of Directors. The position participates in the execution of short- and long-term goals and strategies. The Executive Assistant is responsible for the seamless coordination of the President’s office with the Board of Directors, the Executive Committee, its officers, consultants and all staff. Innovative use of technology and a high standard of administrative practices are critical in advancing the interests of the association.
Responsibilities: • Manages and executes all administrative tasks required to efficiently and effectively support the President including managing the calendar, scheduling appointments and meetings, handling correspondence and responding to inquiries independently wherever possible. • Performs complex and confidential administrative functions including developing and preparing presentations and reports through research using internal resources and external sources (internet, publications, and reports.) • Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings on behalf of the President. • Actively participates in and provides support and assistance for the Member Value Proposition project. • Serves as the main resource and key liaison between the Board of Directors and senior management, and assists in the planning and coordination of meetings of the Board of Directors and other related Board committees. • Drafts agendas, schedules, notices, minutes and resolutions of the Board of Directors’ meetings, in conjunction with the President and Chairman, as well as other meetings hosted by the President as needed. • Coordinates Board of Directors’ orientation with appropriate staff and maintains an up-to-date Board manual. • Supports public advocacy activities of the President, government relations staff and consultants by coordinating “Hill” visits, fundraising activities and campaigns, and correspondence. • Maintains confidentiality of all association, personnel and Board related matters. • Performs other duties as assigned. Qualifications: • Bachelor’s degree and minimum of five years of relevant experience preferably with a nonprofit. • Exemplary organizational, time and project management skills. • Assertive, creative, collaborative and able to anticipate and resolve challenges and business needs. • Strong attention to detail, good business judgment and ability to follow through on commitments. • Excellent interpersonal skill and the ability to maintain strict confidentiality and demonstrate discretion in communication with others. • Ability to effectively communicate both orally and in writing, and to build and manage relationships. • “Tech-savvy” with advanced skills in MS Office Suite; experienced using web-based research and database packages. • Ability to produce reports and presentations using best in class technology. • Able to travel.
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